School ERP provides Cloud based Online Enrollment and Admission process for the students. The system will help the parents in efficient and smooth flow of registration of their children. The comprehensive student registration process will be managed by admin to handle and streamline the enrollment process for the same, it will provide online registration form for the schools to achieve the enrollment goals, and boost the student strength of the Institute. The parents can fill the Online Admission form for the enrollment process with all the student's personal and academic information, they need to upload all the academic certificates including school leaving certificate from the previous Institute and photos for photo identification proof. The admin will verify all the uploaded documents with the original copies, mark them as verified and approve the application for the further process, the parents don't have to go to the Institute to pay the fees, but instead they will get the online token to pay the fees through School ERP online payment gateway which will enable the fees payment process competent and hassle free.
Our interactive Mobile app will provide the convenient access to student admission process form in iOs and Android devices which will help in better communication using email and SMS notifications, this will maximize and control the enrollment of the students. Thus, its main aim is to Save time and 30% admin cost of the Institutes. This module will reduce the manual paperwork and provide the easy and direct access to enrollment forms and data. It will certainly reduce the workload from management and staff members and improves the communication and efficiency.
- School Settings : The admin have all the rights to change the institutional settings, he/she can change the generall settings of the Education system, like timezone, institute type, also can generate student and employee's credentials for the access of the system, the admin can also decide Exam board and Exam grading type. Similarly, the admin have all the rights to generate ID cards for different members of the institute like : Faculties, Students and other working staff.
- School Details : In School ERP , we provides the features of adding different branches in groups of the specific trust or the same institutes, if the institute have different branches with the same or different name, the admin can add all the branches of the institute in one group which will make it more easy to understand.
- Stream / Departments : The admin can add different streams and department that are available in the institute for the admission of the students, not only teaching but institutes have different departments like : HR, Computer lab department, Finance & Payroll department etc.
- Designation : This features helps the admin in adding and assigning different designations to different employees of the institute, admin can assign different designations like : Principal, Vice Principal, Teachers, Accountant, HR, Librarian, Lab Assistant, Security guard etc.
- Academic Year : By this feature, admin can add different academic years detail, about their active and inactive status. Thus, the admin can add the academic year start and end date along with its current status.
- Financial Year : Admin can decide the financial year period of the institute and can add the details of the same accordingly. With proper Start end and End date, admin can add the opening balance and closing balance of that particular year, which will give the brief understanding of profit and loss of the institute, also they can check the details of all the previous years to do the analysis of institute's growth and success.
It will provide your institution better expansion and helps in building efficient flow of process, it will lead your administration to the form of simplicity and assist in transforming into digitized structure than the usual complex and manual paper work.
- Class & Section : Admin can add new class with class name, code and stream / department, it will also show the syllabus and student's strength of that class. Also he/she can add different sections for the particular class with total number of students studying in each section. Admin can also update and view the list of classes and sections of the students, they can see the Class number and the section in which students are assigned by either principal or by school Admin.
- Assign Class Teacher : The admin have all the rights to assign all the teachers for the particular Class and their sections, the teachers can view their allocated Class and section through their login, admin can also select the different Stream / Department when assigning the class and section to the teachers.
- Subjects : In subjects module, the admin can add subject code for individual subjects and according to the government board rules, he/she can also add the book prefered to read and the author of the book for the same, For the different subjects admin can assign subject code like : Chemistry - CHEM, Physics - PHY, Fine Arts - FIAR etc. If the institute decides to add more subjects in the specific or all the classes, the admin can assign and add different subjects for the particular class and sections. Similarly, he/she can also allocate the different subjects to the teachers, which will help them in understanding about what subjects they need to teach in the lectures, with stream / department, employee name, class and section.
- Syllabus : From this section Admin can manage the syllabus of different subjects of the classes, this will help them to schedule the classes and lectures to complete the syllabus of different subjects on time.
- Assignments & Notes : This module will help the admin to add daily, weekly and monthly assignments and Class Notes to the students, which will be uploaded by them using the interactive Mobile App by their mobile phones. They will upload the Assignments & Notes daily in the system which can be viewed from Desktop web system as well as Mobile App by the students. Similarly, students can check their daily assignments and Notes, with the class teacher's name who allocated the assignments & Notes and the last date of Submission of the assignments.
- Homework : In our interactive mobile app the admin will help the teachers in uploading the daily class work / homework for their students. The students and parents can view the class work / homework assigned for every subject through School ERP Mobile app. This will help to those students who are absent on sick leave or any other reason. They can copy and complete their class work through the mobile app which will acknowledge the absent students about the day's class work and the given homework by their respective teachers.
- Certificates : Admin can add different Certification name which are available in the Institute, he/she can add Certification type, and also can create new Customised certificate according to the Institutes available resources, the admin can also generate result certificates of each and every student, which will contain the certificate in the name of student, year of completion, certificate issue date, certificate type with the academic year of that certification period.
- Circular : The system Admin can add daily, weekly and monthly circulars if there is any events, picnic or educational visits, they will upload the circulars to the system and from their students can view the circulars of specific date with the mentioned latest circular.
- Admission process : It will be initiated by the school admin. He/she can fill the admission form of the student containing all the details like : Personal and academic details, parents and personal contact details, with official details like, Academic Year, with their registration, roll number, class, section and joining date. After all the admission process, admin will create the individual login id for the students to access their system, they will share the login credentials of the same.
- Student List : This feature will provide all the student's information list. It will contain Register number, roll number, first and last name with contact number.
- ID Cards : The admin can create ID cards for different staff employees and students with this feature, it will help in creating instant ID cards with different entity like Faculty, student and non teaching staff. This feature will have mentioned different departments for the staff members and the option to create ID cards in two formats, Landscape and Portrait.
Admin can create daily attendance of the employees and students through our interactive mobile app, also they can view weekly, monthly and yearly Attendance. Thus for the students attendance management, parents can supervise and monitor their children's attendance. Admin can view the attendance of each and every employee / staff by weekly, monthly or year wise through different Stream / Department.
Admin can add the time table menu, also he/she can add and view different types of timetables, like Exam time table, School Events time table, Food menu time table, Class time table. Similarly, they can create the time-table for each and every academic activity this will help the students / staff in scheduling their time and can assign their time accordingly.
In leave management system, admin can add different categories of taking leaves likes : Medical leave, Casual leave, Maternity leave, Education leave etc. Admin can see the list of leaves taken by the students / staff and also can approve the leaves applied for, if any by the students / staff. Also, admin have rights to check the total leaves taken and total leaves remaining of the employees. He/she can check daily, weekly and Monthly list of leaves taken by the employees.
For the better understanding and student's guidance. Admin can create the Question bank list for all the different subjects allocated them to teach, it will also show the question type, the marks in which that question will be asked and the difficulty level if any, he/she can also add Exams with the Subject name, code, date of examination, total duration of the exam and can display the marks obtained by the students for the same in grading and percentage format,all the exam listing will show the upcoming and completed exams with their respective subjects, students can see all their results in grading or percentage format.
Admin / Staff can also use the method of manual examination. School ERP also provides the feature of adding the details of all the manual examination taken by the teachers of the institute. They can set the different grading levels to the students, according to their performance in the exams, he/she can add grades, by different class, they can give the grades scored by the individual students name with minimum scored percentage, after setting the grading levels the teacher can assign different ranks to the students according to the grades they scored in the examination. They can add the name of the individual student, with the total number of marks scored in different subjects and the ranking level of the students of specific class and section. Likewise, they can also assign the class designation to individual students according to their performance. School ERP also provides the feature of creating the individual report of every student's exam performance results. Admin can create the brief exam report by adding the student's name, class, section, total marks obtained with grading and percentage format, it helps the parents to monitor their children's performance and get the result on mobile phones directly through our interactive Mobile app.
Admin can add the different pay head, with pay head name and method of payment. They can also generate the payslip for the different months and year. He/She can manage the salary of each employee, with employee name, designation, pay head and amount paid to the employee as a salary. In short, admin can manage all the payroll activities of the institute with our School ERP interactive system. Admin can also see the employee salary list with all the details like : name, designation, year, month, payment type. After all this process of paying the salary to the employees, it can also generate dynamic salary slips, with designation of the employees. Thus, it can create reports for salary slips sent to the employees.
- Account Master : Admin can add the account master list, with Account name, Balance and group name, it will handle all the account related activities and also helps to view the account master list.
- Expense Master : In this feature, admin can handle and manage all the expense related activities of the Institute. This module will help in handling the financial budget of the Institute. Admin can add the expense master which will have the form to fill the details like : Expense master name, contact number, Email, GST details, PAN number, Opening balance, Bank Name, Branch Name, Country, State, city, pin code etc. all this details will create the expense master.
- Bank and tax Master : Similar to the above feature, it will be used for Bank related transaction and details, having bank name, branch, opening balance etc to handle the bank transactions, tax master will help in knowing the tax rate for different tax imposed on the Institute related activities.
- Account Management : Admin can handle the bank/cash transaction, by adding journal Voucher and Expenses for the Institute activities.
- Reports : Different types of reports can be created by admin in finance management through School ERP system like : GST Reports, Profit and loss, Balance sheet and trial balance reports, they can also add general ledger, Journal book and cash book to create the brief reports of the same.
- Fee Management : Admin can handle and manage all the fee related institutional activities, he/she can add the type of fee payment, with different mode of payment like cash, Cheque or visa cards, Fee Setting list will give all the details of the students who already paid there fees or of those students who haven't paid which will make late fees payment penalty, it will also show in which stream students are studying. Admin can also assign the fees head for different sections, the most important feature of the finance management is fees collection, when the student will give the fees to the school admin, it will add all the details like : Admission number or mobile number, with other details like stream, class, section and student name. After receiving and filling up the fees collection form it will show the fees paid status for the particular student.
The feature will allow the admin to create student scholarship programmes which will help them in their financial aid for completing their education.
Our School ERP system provides the optimized feature of adding the different academic events for the students through the event management module, the admin can add all types of events like : Sports day, Annual Day celebration day, Cultural festival day, Teacher's day celebration etc. They can also add and manage the public holidays of the year so that students and parents can be notified about the same.
This feature will help in creating different tasks for the Employees to complete them according to their set priority and assigned date, they can also add task name with proper and accurate description for the same.
The admin can view all the Books issued, with book issue and Over due date in the Book Issue list. Similarly they can view the Book return list by going to the book return tab in Library Management, they can find the number of books returned in the past as well as the current issued books that are remained to be returned with their mentioned due dates to return.
In School ERP interactive mobile app, Admin can track the transportation vehicles.
- Vehicle : Admin can view the type of vehicle assigned with proper Vehicle number, Contact person, and Insurance renewal date, also they can see all the details of the vehicle which will help them to contact the driver or the institute in case of any emergency.
- Driver : Admin can add new recruited school drivers, the School ERP will provide separate form to fill the details of the driver which will include things like : Driver's name, vehicle number, Permanent Address, Date of Birth, Phone number and License number.
- Route: They can add, change and see the route that will be pre-defined, so that if there will be any change in the route of Vehicle it will directly send the notification about the Route change.
- Destination : Admin can add, change and view the number of destination from pick up point to the drop point.
- Transportation Allocation : This list will provide the allocation of institute transport vehicles. Admin can assign the different transportation vehicles according to the student's address and destination to pick and drop the students accordingly. The route and destination will show the transportation allocation of the different groups of students living in the same area or in the nearby locations. This feature will help the admin in allocating the transportation efficiently.
- Vehicle Tracking : Admin can track the vehicle through School ERP vehicle tracking system, also they can view the live location of the transportation vehicle by real time School ERP GPS system.
School ERP provides portable device which can be used for live student tracking. Admin, Teachers and Parents can track and monitor on real time basis through School ERP cross platform system.
Admin can view all the hostel accommodations and also can check the details of the hostel through Hostel Details. It will also show the resources that can be managed through the system and mobile app which make it more efficient and powerful. Also through School ERP they can see the routine Hostel canteen menu from the system and mobile app.
This features allows the admin to create meetings with different agenda and proper time schedule through the day. It helps in checking daily meetings and managing the same efficiently. They can view all the list of meeting in meeting list, which will help them to know the type and the time of meeting of the same module.
Admin can add daily current affairs news posted for the staff and students through School ERP system.
School ERP provides the feature of directly sending the message to the students / Employees from the administration, they can personally inform the employees and students about any updates, also parents can see or check the messages sent by admin or teachers with particular subject, date and message.
Every unique user will have different rights to access the system. The Principal / Vice Principal / Supervisor, Teacher, Student and other non teaching staff will have different features specially designed for the particular use, according to their academic activities. The Admin / Principal will have the authority to change and manage the rights of every user.
The admin system helps in constant changing of the institutional details, that needs to keep track of thousands of personal information data and must always be up to date. Thus School ERP will provide "Comprehensive solution and transformation of your educational institution."
Administration can update their profile and their current profile photo using the School ERP system and Mobile App, also can manage their information through the user-profile menu. School ERP provides unique dashboard, where admin can manage all the daily academic related activities like : Fees summary, where he / she can check the total number of fees received and the remaining amount to get from the students. Admin can also view and check daily, weekly and monthly total number of students present and absent. Similarly, it also provides the list of teaching staff present and absent according to the different criterias. The system also provide the brief summary of Institute providing the teaching of different classes. Likewise, the admin can check the dashboard time-table which will display and helps in managing all the current events, meeting and academic activities.
All these features are available in Ios and Mobile App which will help the Institute in saving upto 30% admin cost in all the operational activities, they can assign their daily tasks through the mobile app and Ios version, which will help the employees and teachers in making communication better with the admin, also it will help in building strong relations.